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FAQ

What is a bookkeeper?

A bookkeeper is a literally a 'keeper of the books', or financial records of a business.

Institute of Certified Bookkeepers members, like Essential Office Solutions, have proven that they have performed bookkeeping services at a significant level for a period exceeding two years and have a proven level of bookkeeping knowledge.

 

Why do I need a bookkeeper?

Every business, no matter how large or small, is required by law to 'keep books'. This involves the recording of the financial transactions of a business, whether manually into ledgers or by entering everything onto a computer.

A good bookkeeper will ensure you have efficient accounting systems in place, which means you’ll be able to spend more time doing what you love and less time pouring over your books.

 

Why should I outsource my bookkeeping?

Most small business owners don’t have the time or knowledge to effectively keep on top of their accounting and meet their compliance obligations.

A small business owner's decision to outsource their bookkeeping and administrative tasks, freeing him or her to spend more time growing their business, is a savvy choice – and one that will save the business time and money in the long run.

 

Can I trust a consultant with confidential information?

Yes, absolutely. We will happily sign a confidentially agreement that states we will never disclose information about your business. It's actually a legal requirement that we must keep our clients' financial information confidential.

 

Can't my accountant or data entry person do my bookkeeping for me?

While it's true some accountants offer bookkeeping services, generally most prefer to focus on the bigger picture processes such as tax management and financial planning. Accountants usually charge considerably more bookkeepers do for the same services.

Some data entry people can help you the administration and reconciliation of your accounts, but they are much more limited in what they are qualified to do.

 

What's the difference between a bookkeeper and an accountant?

A bookkeeper administers the day-to-day management of your accounting, which can include invoicing, preparing payments, bank and credit card reconciliations, payroll processing, preparing budgets, cash flow statements and management reports and filling monthly and quarterly BAS / IAS returns.

Your bookkeeper then passes this information on to your accountant, who will use it to prepare, lodge and file your yearly tax returns.

At Essential Office Solutions, we have a proud history of collaborating with accountants in order to help you complete your books and meet your compliance obligations quickly and efficiently.

Most of our team have previously worked with tax accountants or agents, so we speak the same language and can highlight any items that may need further investigation.

Our end-of-year Accountants Pack includes all the essentials he or she needs to lodge your company tax, neatly presented in a format that’s designed to save him or her time – and save you money.

 

What services can you provide?

At Essential Office Solutions, we specialise in:

  • set up and installations of accounting software and systems
  • training and consulting
  • BAS / IAS preparation
  • management reports
  • budgets and cash flow
  • data entry and reconciliations
  • preparation
  • job accounting
  • budgets and cashflow
  • payroll
  • debt collection.

Not only do we provide quality efficient bookkeeping services as outlined above, but we’re constantly on the lookout for ways we can help you take control of your business. We’ll take care of the boring but necessary compliances tasks, freeing you up to spend more time doing what you love.

 

How much does a bookkeeper cost?

We offer either hourly rates or fixed price packages that are designed to cater for every budget. Click here to visit our website or feel free to give us a call on (03) 9585 2255 to discuss your individual requirements.

 

What software does Essential Office Solutions use?

As a small business ourselves, we understand the importance of incorporating efficiencies into the everyday running of your small business.

That's why we use and recommend the following business accounting, productivity and inventory control software: Xero, MYOB, WorkflowMax for (job, time and invoice management), Unleashed (for inventory control) and Vend (for retail).

If you don't have already utilise accounting software, we can suggest the best accounting software for your business, then set it up and customise it for you. Naturally, we offer full training and support for your new software.

 

How do we get started?

Fill out the enquiry form or give us call on (03) 9585 2255 to introduce yourself. We’ll suggest an initial meeting with you in your office or ours. There’s no charge for our first get together – we’re just interested in learning about your business so we can give you an accurate overview about the ways we can help you.

 

What is a BAS agent?

A BAS Agent is a qualified person who has been issued a licence to advise a client, provide certainty to a client or represent that client to the tax office in relation to all GST matters, all wine tax, fuel tax, luxury car tax matters and payment of FBT.

A BAS Agent is also able to advise on all aspects of Payroll that relate to the withholding of tax amounts and the reporting of that amount to the employee and the ATO, all aspects of other PAYG Withholding amounts and all aspects of the payment of income tax via PAYG instalments.

This means that a registered BAS Agent can help you with the design and set up of compliance systems and review your operations in relation to the area of the law described above.

These tasks can’t be done by a bookkeeper who isn’t a registered BAS Agent.

 

What areas do you service?

We service the Melbourne CBD and suburbs throughout South East Melbourne and the Bayside and Kingston areas including Melbourne CBD, Braeside, Dandenong, Frankston, Brighton, Caulfield, Cheltenham, Hampton, Mordialloc, Moorabbin, Oakleigh, Prahran, South Yarra and Toorak.

 

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